UCA values the expertise, preparation, and time contributors bring to UCA Convergence. For 2027, UCA will not provide honoraria for accepted proposals. Instead, registration benefits will be based on the contributor’s assigned role and level of responsibility in the final experience. 

The acceptance notice will indicate the registration benefit. 

UCA will assign the final contribution format, role, and registration benefit when an invitation is issued. Benefits are not cumulative, may not be transferred, and apply only to the individual named in the acceptance notice. All in-person contributors must register under the applicable category. 

Contributors are responsible for their own travel, lodging, meals outside the event program, and other related expenses unless UCA agrees otherwise in writing. Accepted contributors may also receive recognition in event materials, access to contributor preparation resources, and opportunities to connect with peers and leaders across the Urgent Care community.

UCA may recommend a different format, length, faculty configuration, or placement than originally proposed. Submission indicates willingness to collaborate on redesign if the content is selected. 

Accepted contributors will be expected to: 

• Accept the assigned role, format, length, and registration terms by the stated deadline. 

• Complete the contributor agreement, profile, disclosures, and other assigned tasks on time. 

• Participate in required preparation or content-development activities. 

• Collaborate with UCA and co-contributors on session design, learning outcomes, and audience engagement. 

• Submit presentation materials and supplemental resources by the required deadlines. 

• Respond to quality, accreditation, evidence, accessibility, and commercial-integrity review. 

• Register for and attend UCA Convergence under the category stated in the acceptance notice. 

• Notify UCA promptly if circumstances affect participation. 

UCA may combine proposals, add perspectives, recommend a new format, or cancel a contribution when deadlines or quality expectations are not met. 

The planning team will first assess architectural fit, then proposal quality, and then the balance of the overall program. A high-quality proposal is not guaranteed acceptance if it duplicates stronger content or does not fill a program need. 

Possible Review Outcomes 

• Accepted as proposed. 

• Accepted with a redesigned format, scope, audience, faculty configuration, or title. 

• Held for placement in a curated block, rapid session, showcase, or combined experience. 

• Invited to combine with another contributor or perspective. 

• Not selected for the 2027 program. 

The online application will request the following information. Prepare concise, complete responses before beginning. 

Contributor Information 

• Primary contact name, credentials, organization, title, email, phone, and professional profile link. 

• Names, email addresses, credentials, organizations, and proposed roles for all additional contributors. 

• Relationship to any commercial interest or organization that sells products or services to the Urgent Care field. 

• Relevant expertise and previous contribution or speaking experience. 

30-Second Introduction Video 

We want to get to know the person behind the proposal. Please submit a short introduction video, especially if you have not previously contributed to a UCA event. 

Keep it simple. Aim for approximately 30 seconds. Smartphone video is welcome, and production quality is not part of the review. This is not a condensed version of your proposed presentation. 

What to include 

• Who you are and the perspective or experience you would bring. 

• Why you believe you would be a strong fit for UCA Convergence. 

Upload the video to a shareable location and provide the link in the application. Confirm that reviewers can access the link without requesting permission. 

Proposal Information 

• Proposed title. 

• Primary UCA Convergence experience.

• Secondary UCA Convergence experience.

• Intended audience and level: foundational, intermediate, or advanced. 

• The challenge, decision, gap, skill, or opportunity the contribution addresses. 

• A public-facing description suitable for event marketing. 

• What attendees will be able to understand, decide, do, or improve. 

• Evidence, data, research, outcomes, or experience supporting the content. 

• Preferred format and a brief outline of how the time would be used. 

• How participants will engage. 

• Special room, equipment, skills-lab, or audiovisual needs. 

Additional Information for Research and Quality Submissions 

• Project type and current stage. 

• Background or problem addressed. 

• Objectives or research question. 

• Methods. 

• Results or findings. 

• Conclusion and relevance to Urgent Care.

Before You Submit 

• Confirm that every listed contributor helped develop the work or is prepared to fulfill the proposed role. 

• Confirm that all contributors understand the registration model and that no honorarium will be provided. 

• Confirm that the content can meet UCA’s evidence, disclosure, accreditation, accessibility, and commercial-integrity requirements. 

• Confirm willingness to modify the title, description, format, length, faculty configuration, or placement if requested. 

• Do not include confidential patient, employee, customer, or proprietary information that you are not authorized to share.