All activity conducted through the association from Sponsors, Vendors, Agencies [“Sponsors”] must be clearly differentiated from content produced by the Urgent Care Association | Urgent Care Foundation | College of Urgent Care Medicine [“Association”]. The content must be relevant to our audience and receive approval from the appropriate Association personnel. The Association reserves the right to reject any content that is deemed as detracting from the Association’s purpose and initiatives. Sponsors recognize, accept and assume liability for all content and claims made against the Association arising from or related to such content distributed through the Association on behalf of the Sponsor (print, digital, spoken or otherwise).
Advertising
Signed confirmation, or signed Letter of Agreement, is required to secure advertising. Signature is commitment to pay balance of the confirmation or agreement.
Payment in full is due before ad is published on agreed date or benefits are executed.
If taking advantage of list rental, the terms and conditions of InFocus Marketing apply.
Advertising Cancellation and Refund Policy
Orders cannot be cancelled. There will be no refunds on orders accepted by the Association.
Advertising Policy
Events and Sponsorship (excluding Urgent Care Convention)
Signed confirmation, or signed Letter of Agreement, is required to secure benefits. Signature is commitment to pay balance of the confirmation or agreement.
Payment in full is due before event or benefits are executed.
The Association has no obligation to fulfill or alter benefits if submission guidelines and deadlines are not met by Sponsor.
Event Cancellation Policy
If an event is cancelled by the UCA which Sponsor has agreed to sponsor, the opportunity will be presented to reallocate sponsor monies and benefits within the same year or immediately following year. Upon discussion, the Association will reallocate or issue a refund.
Event Housing Policy
Sponsors participating in events are required to have at least the out-of-state participants from the event location stay at the conference hotel when the Association secures a hotel rooming block for the event.
Urgent Care Convention
Subject to event specific policies. See Exhibitor Portal.
Corporate Membership
Member benefits apply for the time period stated on Letter of Agreement, invoice or membership agreement.
Corporate Membership Cancellation and Refund Policy
Corporate Memberships cannot be cancelled. There will be no refunds on corporate memberships accepted by the Association.
Payment Terms. The full balance of invoices from UCA are due Net 30. UCA may accept customer net terms if provided notice in advance.
For invoices greater than $50,000, UCA may accept request for a payment plan in up to four installments. A one-time setup fee (0.5% of the total invoice) will apply to cover processing costs.
Signature to UCA provided Installment Agreement is needed to secure payment plan.
Exception to installment agreements: Urgent Care Convention purchases are not eligible for installment agreements. Convention purchases must be paid in full according to Urgent Care Convention Terms & Conditions. If convention purchases are included among other purchases within an invoice, these convention purchases will be removed from the invoice to be paid separately; and the remaining invoice may be eligible for installment agreement. If eligible, the setup fee will be determined by the remaining invoice balance due.
Late Payment Penalties. If an invoice is over 30 days past due, a late fee (1% of the total bill owed) will accrue every 30 days past due until the balance is paid in full.
Payment Methods. UCA accepts check, credit card, debit card, and ACH/bank transfer payments. Cash payments are not accepted.
To pay by credit card:
Credit card payments can be made online. A secure payment link will be provided either with invoice or upon request.
To pay by ACH:
Company Name: Urgent Care Association
Bank Name: Hinsdale Bank & Trust Co.
Bank Address: 25 E First St, Hinsdale IL 60521
Routing: 071925402
Account No.: 0898190134
Memo: <<INSERT COMPANY NAME>>
To pay by check:
Urgent Care Association
PO Box 7802
Carol Stream, IL 60197