Terms and Conditions and Payment Policy

Terms and Conditions 

All activity conducted through the association from Sponsors, Vendors, Agencies [“Sponsors”] must be clearly differentiated from content produced by the Urgent Care Association | Urgent Care Foundation | College of Urgent Care Medicine [“Association”]. The content must be relevant to our audience and receive approval from the appropriate Association personnel. The Association reserves the right to reject any content that is deemed as detracting from the Association’s purpose and initiatives. Sponsors recognize, accept and assume liability for all content and claims made against the Association arising from or related to such content distributed through the Association on behalf of the Sponsor (print, digital, spoken or otherwise). 

Advertising  

Signed confirmation, or signed Letter of Agreement, is required to secure advertising. Signature is commitment to pay balance of the confirmation or agreement. 

Payment in full is due before ad is published on agreed date or benefits are executed. 

If taking advantage of list rental, the terms and conditions of InFocus Marketing apply. 

Advertising Cancellation and Refund Policy 

Orders cannot be cancelled. There will be no refunds on orders accepted by the Association.   

Advertising Policy      

  1. The Association is responsible for all decisions and complete oversight of related educational resources, content, evaluation, and marketing. 
  2. The Association makes no guarantee of advertisement performance. Securing any of these opportunities does not guarantee any level of performance. 
  3. Sponsors will not require the Association to accept recommendations related to educational content as a condition of advertising.
  4. Advertising subject to availability on date of acceptance by the Association. 
  5. All ads are subject to the Association approval. 
  6. Ads are available on a first come first served basis. 
  7. Holds placed on advertising dates will be released after four business days. 
  8. If Sponsor need arises, the Association may be able to reschedule an ad one time within the same calendar year and based on availability. The Association may not be able to reschedule if notification is less than three weeks prior to run date. 
  9. The Association has no obligation to fulfill or reschedule ads if submission deadlines are not met by Sponsor. 
  10. The Association reserves the right to reschedule a publication within (7) business days of the original date without notice. If The Association reschedules more than (7) business days outside the original date, the Association will provide notice. 
  11. These policies apply equally to complimentary advertising.
  12. Orders cannot be cancelled. There will be no refunds on orders accepted by the Association. 
  13. Payment can be made via credit card, ACH or check. 
  14. Specifications: Please refer to the UCA website for submission deadlines and guidelines for copy, graphics, logo or ad size requirements. 

Events and Sponsorship (excluding Urgent Care Convention) 

Signed confirmation, or signed Letter of Agreement, is required to secure benefits. Signature is commitment to pay balance of the confirmation or agreement. 

Payment in full is due before event or benefits are executed. 

The Association has no obligation to fulfill or alter benefits if submission guidelines and deadlines are not met by Sponsor. 

Event Cancellation Policy 

If an event is cancelled by the UCA which Sponsor has agreed to sponsor, the opportunity will be presented to reallocate sponsor monies and benefits within the same year or immediately following year. Upon discussion, the Association will reallocate or issue a refund.  

Event Housing Policy 

Sponsors participating in events are required to have at least the out-of-state participants from the event location stay at the conference hotel when the Association secures a hotel rooming block for the event. 

Urgent Care Convention 

Subject to event specific policies. See Exhibitor Portal. 

Corporate Membership  

Member benefits apply for the time period stated on Letter of Agreement, invoice or membership agreement. 

Corporate Membership Cancellation and Refund Policy 

Corporate Memberships cannot be cancelled. There will be no refunds on corporate memberships accepted by the Association.    

UCA Payment Policy 

Payment Terms. The full balance of invoices from UCA are due Net 30. UCA may accept customer net terms if provided notice in advance. 

For invoices greater than $50,000, UCA may accept request for a payment plan in up to four installments. A one-time setup fee (0.5% of the total invoice) will apply to cover processing costs. 

Signature to UCA provided Installment Agreement is needed to secure payment plan. 

Exception to installment agreements: Urgent Care Convention purchases are not eligible for installment agreements. Convention purchases must be paid in full according to Urgent Care Convention Terms & Conditions. If convention purchases are included among other purchases within an invoice, these convention purchases will be removed from the invoice to be paid separately; and the remaining invoice may be eligible for installment agreement. If eligible, the setup fee will be determined by the remaining invoice balance due. 

Late Payment Penalties. If an invoice is over 30 days past due, a late fee (1% of the total bill owed) will accrue every 30 days past due until the balance is paid in full. 

Payment Methods. UCA accepts check, credit card, debit card, and ACH/bank transfer payments. Cash payments are not accepted. 

To pay by credit card: 

Credit card payments can be made online. A secure payment link will be provided either with invoice or upon request. 

To pay by ACH: 

Company Name: Urgent Care Association  

Bank Name: Hinsdale Bank & Trust Co.  

Bank Address: 25 E First St, Hinsdale IL 60521  

Routing: 071925402  

Account No.: 0898190134  

Memo: <<INSERT COMPANY NAME>>  

To pay by check: 

Urgent Care Association  
PO Box 7802  
Carol Stream, IL 60197